Office Manager/ Document Controller

Our client is pioneering an industry-first in sustainability, turning waste tyres into valuable, eco-friendly raw materials.

Imagine a world where every tyre can be broken down and reused—no waste, no by-products, just innovative, sustainable solutions that benefit all Australians and reduce our environmental impact.

And they need YOU to help make it all happen!

We’re seeking a dynamic, organised, and experienced Office Manager/Document Controller to play a vital role in keeping the wheels turning (pun intended!) in this exciting, cutting-edge company.

What You’ll Be Doing

As the Office Manager/Document Controller, you’ll be a key player in managing the day-to-day operations and ensuring the smooth running of the office. You’ll be overseeing everything from office administration to compliance with industry-leading HSEQ standards. Additionally, you’ll be the guru of document control, ensuring every file is managed, updated, and stored properly—keeping the team running like a well-oiled machine.

Office Management Responsibilities

- Ensure the daily smooth operation of the office, including administration and system improvements.

- Work with IT providers to maintain office equipment and systems.

- Coordinate office layouts and procurement, ensuring everything is in tip-top shape for efficient operations.

- Oversee the onboarding process for new hires, from arranging equipment to ensuring proper documentation is in place.

- Handle staff queries regarding office issues, from travel arrangements to stationery management.

- Lead continuous training and development initiatives for both office and field staff.

Document Controller Responsibilities

- Manage and maintain all controlled documents, ensuring they are up-to-date and easily accessible.

- Create and oversee a document classification and filing system to streamline the entire document lifecycle.

- Conduct regular audits to ensure all documents meet industry and company standards.

- Support external audits, ensuring all required documentation is organised and compliant.

- Provide authorised personnel with documents quickly and accurately.

- Ensure compliance with legal, industry, and company requirements for document storage and control.

HSEQ (Health, Safety, Environment, and Quality) Responsibilities

- Develop, implement, and maintain HSEQ policies and procedures to ensure company-wide safety and quality standards.

- Conduct regular audits and risk assessments to identify potential hazards and maintain compliance with WA HSEQ standards.

- Oversee emergency procedures, signage, and PPE management.

- Liaise with HSEQ auditors to acquire and maintain company accreditations.

- Investigate incidents and implement corrective actions to ensure a safe working environment for all staff.

- Maintain detailed records of safety-related incidents and suggest improvements.

What You’ll Bring to the Table

- Minimum **3 years of experience** in office management, document control, or a similar role.

- Hands-on experience with **HSEQ standards** and **ISO accreditations**.

- A high degree of proficiency in document management software and the **Microsoft Office Suite**.

- Proven ability to organize and manage complex office systems and document processes.

- Excellent multitasking abilities and problem-solving skills.

- Strong communication and interpersonal skills to interact with staff at all levels.

- A meticulous attention to detail and the ability to work both independently and as part of a team.

WHY THIS ROLL? (as in tyres roll... get it?)

- Flexible part-time hours that allow for work-life balance—set your schedule to suit your lifestyle!

- A competitive rate of circa $50 per hour (varies based on skills and experience).

- The chance to be part of a world-first sustainability initiative that will shape the future of resource recovery in Australia.

- A welcoming, collaborative, and forward-thinking team dedicated to making a real difference for the environment.

Ready to make an impact in an innovative industry and take the next step in your career? Help us revolutionise resource recovery and drive Australia towards a more sustainable future!